Rules & Regulations for Vendors

APPLICATION & APPROVAL

All vendor applications are subject to approval by Orie’s Garlic Fest. Our aim is to carefully curate a top notch, local-focused selection of companies including food vendors (this encompasses value added products, prepared food, food trucks, and restaurants), farmers, ranchers, and artisans. Applications are reviewed regularly, so you should receive a response within a few days of submitting yours.

Please take the time to answer all fields pertaining to your business as thoroughly and accurately as possible. In some instances requiring clarification, we may email you with additional questions or concerns that will supplement your original application. If this need arises, we reserve the right to delay approving or denying your application pending a response from you. Submitting an application does not guarantee acceptance - event management reserves the right to approve or deny applications at their discretion. If your application is approved, you’ll receive a “You’re In” email along with a booth payment form. Booth fees must be paid promptly to hold your spot and are non-refundable.

By submitting an application and paying the booth fee, applicants/vendors agree to the terms set forth within the Vendor Application and these Rules & Regulations. No refunds will be issued should the applicant/vendor choose to cancel their involvement. Orie’s Garlic Fest is a rain or shine event. The application deadline is August 27, 2024.

VENDOR REQUIREMENTS

• Read and understand the terms set forth within these Rules & Regulations and the Vendor Application

• Fill out an application for Orie’s Garlic Fest 2023 before the deadline of August 27, 2024

• Food vendors must have all proper licensing and be in compliance with regulations set in place by the Kansas Department of Agriculture, City of Wichita, Sedgwick County, and the State of Kansas. It is solely the responsibility of the vendor to know what these requirements are as they pertain to their business

• Vendors who provide product samples must comply with the rules set forth by the Kansas Department of Agriculture (find those rules here: Food Safety for Kansas Farmers Market Vendors: Regulations and Best Practices)

• If not selling ready-to-eat items, food vendors are highly encouraged to offer a tasting or product sample to attendees

• Vendors offering food products must have proper product liability insurance

• Sales tax must be collected by vendor businesses as required by state law

• Vendors will receive specific load-in/tear-down instructions via email when the date of Orie’s Garlic Fest nears. It is imperative to follow these instructions as closely as possible to have a smooth and stress-free setup/tear-down

• Vendors are not permitted to tear down their booth or display before the Fest is over for the day. Not only is this a disturbance to attendees, it is also unsafe. No exceptions

• Vendors are required to park their vehicles away from the Fest area in the designated Vendor Parking (exceptions include food trucks and other companies who literally operate out of their vehicles)

• As a condition of being a vendor, the vendor agrees to release and hold Orie’s Garlic Fest, Orie’s Farm Fresh, Public At The Brickyard, and their members, agents and employees harmless from all claims related to or arising from the vendor’s attendance at Orie’s Garlic Fest

• Orie’s Garlic Fest, Orie’s Farm Fresh and Public At The Brickyard are not responsible for any loss or damage incurred by vendors

VENDOR CODE OF CONDUCT

• It’s essential to the overall success of Orie’s Garlic Fest that vendors act in a kind, respectful, and professional manner at all times

• Vendors must refrain from wearing clothing with vulgar language

• Smoking/vaping is not permitted at Orie’s Garlic Fest

• Vendors are not to play radios or any music/audio during Orie’s Garlic Fest

THE APPLICATION

Vendor applications for Orie’s Garlic Fest 2024 are closed